GENERAL INSTRUCTIONS

• Each paper should have at least one author registered for the symposium by July 15, 1996 otherwise the paper will be withdrawn from the final program and will not be published in the proceedings.
• The room assignments for all the sessions will be avilable with the final program. You will receive a copy of the final program upon your arrival at the registration desk in Ames (the final program will include all the paper abstracts).
• A map of the building and the room locations will be published in the final program.

LECTURE INSTRUCTIONS

• Each lecture presentation should be NO LONGER THAN 20 MINUTES (including time for questions and answers).
• Each presentation room will be supplied with and overhead projector and a 35mm slides projector. Authors requiring any other media should contact Dr. Kenneth C Kruempel, Local Arrangement Chair .
• There will be at least two lecture practice rooms available at all times for the authors' use. The room locations will be printed in the final program. Time sign-up sheets will be posted on the doors.
• Each speaker should keep in mind that the audience can absorb only about six major points during the presentation. Your job is to select those six points and present them clearly. Visual aids such as slides and viewgraphs should be used to attract and hold an audience's attention and help to reinforce what you say.
• Surrogate presenters should be sufficiently familiar with the material being presented to answer detailed questions from the audience.
• At the conference, each speaker should go to the lecture room assigned for his/her talk 20 minutes before the session begins and confer with the session chair.
• Each speaker should prepare a one-paragraph biography and deliver to the session chair 20 minutes before the session begins.

LECTURE SESSION CHAIRS:

• You should meet your speakers 20 minutes before your session start time in the designated room for your session.
• You should instruct each author as to the time allocated to his/her paper. While most sessions have sufficient time for 20 minutes per presentation (including questions), there are some that have an extra paper in them. Please check your session and its timing.
• Your task is to moderate the session to facilitate both the presentations and the ensuing discussion.
• You should introduce each speaker.
• A student helper will assist you with the audio-visual equipment.
• In the event of a no-show, you should not go on to the next speaker but instead should fill the time with additional discussion. This will permit attendees to session-hop with the assurance that the time slot for each presentation will be preserved.

POSTER PRESENTATIONS:

Presenting Your Poster at the Conference

• You should meet your session chair and set up your poster in the assigned r oom during the 20 minutes just prior to the session.
• One of the authors must remain with the poster for the entire time of the s ession.
• You must take your poster down immediately at the end of the session. Ther e is usually a different poster session immediately following the break after yo ur session.
• Prepare a one-minute pre-poster overview and a short presentation (several minutes) that you can periodically give to those assembled around your poster. Be ready to give it several times as people move though the area.
• Plan to spend the entire session at your poster.
• If possible, more than one author should attend the session to aid in the presentations and discussion, and to provide the main presenter with a chance to rest, and to answer questions.

Preparing Your Poster Before the Conference

• Your poster should cover the KEY POINTS of your work. It should NOT attempt to include all the details; you can describe them to those that are interested. The ideal poster is designed to
  (1) attract attention
  (2) provide a brief overview of your work; and
  (3) initiate discussion.
• Boards will be provided for all poster sessions. They will measure 4' tall x 6' wide (120 cm x 180 cm). Push tacks and/or velcro will be available to tack your poster to the board.
• Carefully prepare your poster well in advance of the conference. There will be no time or materials available for last minute preparations at the conference. If you think you may need certain materials to repair the posters after traveling, BRING THEM WITH YOU.
• The title of your poster should appear at the TOP in CAPITAL letters about 25mm (1'') high.
• Below the title, put the author(s)' name(s) and affiliation(s).
• The flow of your poster should be downward in columns, starting at the TOP LEFT and ending at the BOTTOM RIGHT. Use arrows to lead your viewer through the poster.
• Use color for highlighting and to make your poster more attractive. Think about what attracts you to posters and other visual displays.
• BE CREATIVE! Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Use text sparingly.
• Try to state your main result in six (6) lines or less, in lettering about 15mm (5/8'') high. This size is needed to ensure people can read your poster from a distance.
• People do not read a lot of text, and certainly won't read typewriter text. The smallest text on your poster should be at least 9mm (3/8'') high, and the important points should be in a larger size.
• Make your poster as self-explanatory as possible. This will save your efforts for discussions.

POSTER SESSION CHAIRS:

• You should meet your presenters 20 minutes before your session start time in the designated room for your session.
• Your task is to facilitate the discussion among the attendees and the presenters.
• You should go to the poster room and supervise the setting up and taking down of poster materials.
• Two student helper will be available to assist you and the authors.

QUESTIONS:

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